Corporate Meeting & Incentive Organiser
Ananta Events & Entertainment (AEE)- Meetings & Incentives offer you with the opportunity to motivate your channel partners and employees with distinct tailor-made, ingenious, incentive programs. Meetings and Incentives are particularly productive in inspiring locations and at AEE we help you choose and identify such locations. We take care of the logistics and the organizing, so that you are relaxed and completely hassle-free to concentrate on enjoying your conference and event. We ensure you get the right environment for the meetings and therefore we organize everything right from the hotel selection, selection of meeting room, team building activities, catering services, technical equipment, brand display, corporate gifts, product exhibitions and much more.
We strive to make the incentives tour offbeat and unconventional. We make a note of your objectives for the tour and then design the tours and execute them flawlessly. We’ve organized rustic picnics, corporate events, meetings & presentations, cultural activities, musical extravaganza, river & luxury cruises, sports activities, sightseeing options, exclusive gala dinners, theme parties, international folklore shows, unusual excursions and personalized itineraries besides the regular team building and entertainment activities.
Our Scope of Services Include:
Corporate Meeting: We will handle and organise corporate meetings right from online, onsite registrations to the end review including venue selection, monitoring the budget, liaisoning with vendors, sponsors and other stakeholders, production support in terms of Audio visual equipment, layout, design, lighting, providing manpower, language interpreters and provide with our pre and post conference facilities as well.
Theme Events/Social Programs:We plan, conceptualize and organize theme evenings/gala nights after the conference to ensure that the attendees are offered a complete entertainment package. These include local cultural performances, international folklore shows combined with local cuisine experience, musical extravaganza and other entertainment activities.
Team Building Activities:We can arrange various team building activities and offbeat locations to make sure that your team is highly motivated and the memories go beyond the travel period.
Personalized Souvenirs:We assist in selection of special customized souvenirs/ give-aways for the guests.
Branding:We also facilitate with printing & branding for the meeting/ event and tour including Banners, standees, brochures, baggage tags, signages etc
Confidentiality & Security of Data:All the information/data given or obtained in reference to the convention would be kept confidential and shall be disclosed only to the authorized person.
Customized Itineraries:Assist your group with the most appropriate itinerary in terms of suggested duration of stay / selection of restaurants / must see sightseeing options & effectively weave in the ‘Experience’ & ‘Wow’ factors to get maximum mileage on the motivation of the participants as also the team spirit & bonding between the guests. You can add any idea you have to make the tour suit your unique style and budget.
Special Contracted Rates:With our buying clout owing to volumes of business, we negotiate special airfares for groups with the respective airlines directly, for the most economical rates, Work out the most convenient air routings, keeping travel time & distances to the final destination, Recommend & offer the most value for money hotel deals, keeping in mind the location & category of the hotel, Keep you informed & constantly updated on promotional fares & deals that may be offered by the airlines & hotels for more cost effective travel. In short, best to give value for money to match your budget.
Visa Facilitation:As a standard policy for all large groups, we try and fix up a meeting with the respective Embassy / High commission prior to commencement of the group for the smooth facilitation of visas ensuring maximum visa approvals with the minimum documentation from the participant.
Handling / forwarding & back office processes:We send regular mailers to build up the momentum of the contest to achieve maximum participation. Collection, follow ups, delivery & distribution of passports, will be coordinated in our office leaving your office completely hands free.
Professional panel of Tour Managers:All groups have a AEE professional escort per departure location to facilitate not only the smooth functioning of the tour, but also to handle any emergencies which may occur during the tour.
We believe our biggest strength comes from the years of hand – on experience in the business that not only gives the client the belief to rely on us, but a benchmark with the highest global standards that have come to expect from the World Of AEE.